General Summary
The Administrative Assistant performs a variety of clerical tasks including filing, and typing. The incumbent also performs data entry, picks up and delivers documents, and drives a vehicle in order to run office-related errands.
DISTINGUISHING FEATURES OF THE CLASS:
This position performs simple and routine work under general supervision and according to pre-defined guidelines.
Essential Functions
- Locates files for court;
- Retrieves and delivers documents and files to various locations;
- Maintains files;
- Files documents with the Court;
- Enters data into forms, spreadsheets, and databases;
- Prepares files for scanning;
- Scans paperwork and files into a case management system.
ADDITIONAL FUNCTIONS:
- Operates a central telephone console to receive and route calls;
- Drives vehicle to run office-related errands;
- Performs related functions as required.
Job Requirements
- High school diploma or equivalent;
- Knowledge of English grammar, spelling and punctuation;
- Knowledge of modern office equipment, practices, and procedures;
- Knowledge of cross-indexed filing systems;
- Skill typing from clear copy or rough draft at a rate of 50 words per minute with a high degree of accuracy;
- Skill in operating a computer terminal or personal computer;
- Skill in organizing work;
- Skill in maintaining records and preparing reports;
- Ability to follow written and verbal instructions;
- Ability to make minor decisions in accordance with laws, ordinances, regulations and established policies;
- Ability to exercise tact and courtesy;
- Ability to communicate clearly verbally and in writing;
- Ability to work under pressure;
- Ability to safely operate a motor vehicle;
- Able to maintain effective working relationships.
OTHER REQUIREMENTS:
- Ability to learn the function and mission of various parts of the Prosecuting Attorney's Office;
- Ability to work closely with law enforcement and court personnel;
- The incumbent is subject to a criminal records check and fingerprinting;
- Adherence to the Code of Ethics for legal professionals is expected;
- Must possess and maintain a valid driver's license;
- Must have access to a motor vehicle on a daily basis.
Work Environment & Physical Demands
- Work is performed primarily in an office environment and the employee in this class is subject to inside environmental conditions;
- Requires sitting at a desk for periods of time, standing for long periods of time-up to 8 hours;
- Requires the use of step stools and ladders;
- May be required to lift up to 30 lbs.;
- Requires sufficient personal mobility and physical reflexes, which permits the employee to function in a general office environment to accomplish tasks.
DISCLAIMER:To perform this job successfully, an individual must be able to perform the essential functions satisfactorily with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of individuals in the job. This job description is not an employment agreement and/or an expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice. Ada County provides Veteran's Preference for all County jobs except for those deemed "key positions" in accordance with Title 65, Chapter 5 of Idaho Code.