Deputy Court Clerk/In-Court Clerk Specialist (Criminal Magis...

Performs clerical and support functions related to the court system. Work is performed under well established guidelines set forth by Idaho Code and requires a high degree of accuracy and attention to detail.

DISTINGUISHING FEATURES OF THE CLASS:
The nature of work for an In-Court Clerk Specialist encompasses a broad range of knowledge and features highly complex clerical tasks in addition to directly assisting In-Court Clerks and Judges. This position will not be assigned to a specific judge full-time. The duties assigned will range from being in court a majority of the time, to assisting with out of court tasks a majority of the time and may fluctuate based on the necessity of the division. The work involves a great deal of independence and requires self-discipline to complete timely and within established guidelines. The program knowledge is of such a complex nature that it typically takes new incumbents a substantial amount of time to learn.

• Assists the Judge in every courtroom proceeding by keeping paperwork and clerical processes moving in an efficient manner;
• Assists In-Court Clerk positions with day to day tasks related to court proceedings;
• Maintains Judges' calendars, sets hearing and court dates;
• Administer oaths;
• Performs highly specialized tasks related to sensitive court processes;
• Prepare case files;
• Takes minutes of all courtroom proceedings;
• Prepares courtroom with proper equipment and forms;
• Maintains and logs exhibits submitted to the court;
• Drafts and prepares judgments, orders and other decisions from court;
• Process all types of cases and documents presented to court;
• Creates, prepares and processes legal forms, form letters, reports and similar materials;
• Sorts, stamps, records and files a wide variety of legal and judicial materials;
• Reads and routes incoming mail and assembles files and other materials to facilitate reply;
• Explains policies and procedures pursuant to requests of the public attorneys and other officials and departments;
• Creates case files, updates databases and reviews documents presented for compliance to standards;
• Serves as receptionist, answers telephone and provides general information regarding court filings and procedures;
• Handles database management for specific areas of law;
• Participates in training as assigned;
• Assists in troubleshooting issues that arise;
• Addresses challenging concerns from the public; assists supervisor in handling of administrative tasks;
• Proofreads legal documents, memorandums and other materials for accuracy and punctuation.

• Cross train in other areas to perform the work of others for vacations, illness, etc.;
• Flexibility of scheduling to include overtime to cover court;
• Performs related functions as required.

• Must have high school diploma or equivalent;
• Minimum of 1 year related experience;
• Knowledge of the methods and procedures of the court system;
• Extensive knowledge of legal procedures documents and terminology;
• Skill in the operation of computers;
• Ability to understand and follow verbal and written directions;
• Ability to communicate verbally and in writing;
• Ability to maintain confidentiality;
• Ability to maintain harmonious working relationships with other employees and the public.

• May be required to lift or move up to 25 pounds;
• Work is performed primarily in an office environment and the employee in this class is subject to inside environmental conditions;
• Requires sufficient personal mobility and physical reflexes, to permit the employee to function in a general office environment and accomplish tasks.