Performs clerical and support functions related to the court system. Work is performed under well established guidelines set forth by Idaho Code and requires a high degree of accuracy and attention to detail.
DISTINGUISHING FEATURES OF THE CLASS:
The nature of work for an In-Court Clerk Specialist encompasses a broad range of knowledge and features highly complex clerical tasks in addition to directly assisting In-Court Clerks and Judges. This position will not be assigned to a specific judge full-time. The duties assigned will range from being in court a majority of the time, to assisting with out of court tasks a majority of the time and may fluctuate based on the necessity of the division. The work involves a great deal of independence and requires self-discipline to complete timely and within established guidelines. The program knowledge is of such a complex nature that it typically takes new incumbents a substantial amount of time to learn.
- Assists the Judge in every courtroom proceeding by keeping paperwork and clerical processes moving in an efficient manner;
- Assists In-Court Clerk positions with day to day tasks related to court proceedings;
- Maintains Judges' calendars, sets hearing and court dates;
- Administer oaths;
- Performs highly specialized tasks related to sensitive court processes;
- Prepare case files;
- Takes minutes of all courtroom proceedings;
- Prepares courtroom with proper equipment and forms;
- Maintains and logs exhibits submitted to the court;
- Drafts and prepares judgments, orders and other decisions from court;
- Process all types of cases and documents presented to court;
- Creates, prepares and processes legal forms, form letters, reports and similar materials;
- Sorts, stamps, records and files a wide variety of legal and judicial materials;
- Reads and routes incoming mail and assembles files and other materials to facilitate reply;
- Explains policies and procedures pursuant to requests of the public attorneys and other officials and departments;
- Creates case files, updates databases and reviews documents presented for compliance to standards;
- Serves as receptionist, answers telephone and provides general information regarding court filings and procedures;
- Handles database management for specific areas of law;
- Participates in training as assigned;
- Assists in troubleshooting issues that arise;
- Addresses challenging concerns from the public; assists supervisor in handling of administrative tasks;
- Proofreads legal documents, memorandums and other materials for accuracy and punctuation.
- Cross train in other areas to perform the work of others for vacations, illness, etc.;
- Flexibility of scheduling to include overtime to cover court;
- Performs related functions as required.
- Must have high school diploma or equivalent;
- Minimum of 1 year related experience;
- Knowledge of the methods and procedures of the court system;
- Extensive knowledge of legal procedures documents and terminology;
- Skill in the operation of computers;
- Ability to understand and follow verbal and written directions;
- Ability to communicate verbally and in writing;
- Ability to maintain confidentiality;
- Ability to maintain harmonious working relationships with other employees and the public.
Work Environment & Physical Demands
- May be required to lift or move up to 25 pounds;
- Work is performed primarily in an office environment and the employee in this class is subject to inside environmental conditions;
- Requires sufficient personal mobility and physical reflexes, to permit the employee to function in a general office environment and accomplish tasks.
To perform this job successfully, an individual must be able to perform the essential functions satisfactorily with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of individuals in the job. This job description is not an employment agreement and/or an expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice.