Litigation Legal Secretary

Adams & Martin Group Oceanside, CA 2018-12-31
Established San Diego law firm has an immediate need for a litigation legal secretary. The ideal candidate must be comfortable in fast paced environment, must be detail oriented and be able to work with little supervision. Law firm offers an excellent compensation package and a business casual work environment.

Position Information: Duties include assisting attorneys with all aspects of litigation, including preparation of pleadings, discovery, court filings (state and federal) and file maintenance. Must be proficient to advanced user of Microsoft Word, Excel, PowerPoint and Outlook. Knowledge of iManage (or other similar document management system) is a plus.

Essential Job Functions

  • Responsible for drafting/editing/proofreading of forms, documents and correspondence.

  • Mark tables of authorities and tables of content; e-file on the various ECF and other filing platforms. Contact court clerks re local rules and prepare courtesy copies when needed.

  • Prepare hearing and exhibit binders for attorneys.

  • Coordinate travel arrangements and prepare expense vouchers.

  • Perform time and data entry as well as general file management according to the standards required by the firm.

  • Manage multiple calendars, including heavy scheduling of meetings, hearings and conference calls.

  • Organize meetings, events and trial logistics; order court reporters and audio-visual equipment.

  • Conduct all aspects of the job with an appropriate level of confidentiality and sensitivity to client and firm data.

  • Other tasks as needed as assigned by office manager, paralegals, or attorneys.

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Job Requirements

  • High school diploma.
  • 3+ years of experience as a litigation secretary.
  • Experience e-filing on various platforms and knowledge of Federal and State rules.
  • Positive attitude and strong customer service mentality
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