The peak of the summer season is marked by the Major-League Baseball All Star game. After that it seems that summer is fading away towards a change of seasons. Maybe your career this summer did not hit the peak you were aiming for. Do you want to get on a team that has that winning drive? Do you want the training and coaching that makes you the best you can be? What about maximizing your earning potential?
We, at All-Pro Electrical and Air Conditioning, are looking for a new Bookkeeper Admin Assistant to join our team of all-stars as the demand for our services has grown to exceed our capacity. If you can meet the ambitious standards of teamwork that we maintain, you can feel like a player in the World Series, at the top of your game, swinging for the fences. Let’s chat. Do you want to be the top guy on a losing team, or part of a lineup that drives you to the best you can be? Come join us as it takes a team to win a title. Let’s get the process started by applying for your future at the link below.
- We are an Equal Opportunity Employer and all inquiries are kept confidential.
To apply for: Bookkeeper Admin Assistant@ All-Pro Electrical and Air Conditioning
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Position Purpose (Summary)
The function of this position is to:
- Manage the processes required to provide accurate and timely financial reporting to the owner and key people as directed
- Responsible for directing and/or performing A/P, A/R, Payroll, HR, Tax (deposits and reporting) functions, and managing office staff
- Maintain adherence to company policies, practices, and procedures by all employees
- Review of processes to insure proper checks and balances throughout the operation with a focus on the financial aspects
Bookkeeper Admin Assistant Responsibilities/Duties/Functions/Tasks
- Have Knowledge of the proper use and application of QuickBooks
- Proficient in Quick Books Payroll and tax reporting
- Purchase supplies and equipment as authorized by management
- Monitor office supply levels and reorder as necessary
- Tag and monitor fixed assets
- Pay supplier invoices in a timely manner
- Take all reasonable discounts on supplier invoices
- Pay any debt as it comes due for payment
- Monitor debt levels and compliance with debt covenants
- Issue invoices to customers
- Collect sales taxes from customers and remit them to the government
- Ensure that receivables are collected promptly
- Record cash receipts and make bank deposits
- Conduct a monthly reconciliation of every bank account
- Conduct periodic reconciliations of all accounts to ensure their accuracy
- Maintain the petty cash fund
- Issue financial statements
- Provide information to the external accountant who creates the company’s financial statements
- Assemble information for external auditors for the annual audit
- Calculate and issue financial analysis of the financial statements
- Maintain an orderly accounting filing system
- Maintain the chart of accounts
- Maintain the annual budget
- Calculate variances from the budget, and report significant issues to management
- Comply with local, state, and federal government reporting requirements
- Process payroll in a timely manner
- Provide clerical and administrative support to management as requested to customer (both internal and external) service
- Have a good working knowledge of our products and services being offered which may require additional study and training both on and off site
- Establish goals and objectives as they relate to the position, along with a plan of action to attain or exceed set goals
- Regularly review, monitor, and report progress against goals
- Communicate effectively with associates, superiors, vendors, and customers
- Possess superior interpersonal skills.
- Must be able to work under time constraints, budgetary limits, and pressures
- Efficiently manage his/her time and schedules
- Constantly be learning through training from suppliers, trade shows, seminars, independent study, and other employees
- Work and drive safely, and be able to recognize and avoid dangerous situations
- Complete other duties as assigned
To apply for: Bookkeeper Admin Assistant@ All-Pro Electrical and Air Conditioning
Click Below
Similar Roles and Related Tasks: Bookkeeper, Accountant, Office Manager, Controller, Comptroller, Accounts Payable, Accounts Receivable, Payroll, Payroll taxes, Sales Tax, Financial reporting, HR, Human resources, Administrative Assistant, Bank reconciliation, Treasury Management, CPA, Audit, Auditor, Clerical, Invoice entry,