Accounts Payable Supervisor - Merchandising

Steinmart Jacksonville, FL 2018-08-03
Overview

The Stein Mart story began more than 100 years ago in the Mississippi Delta with one family owned establishment. Today, Stein Mart has grown into a nationwide retailer with over 280 stores. Stein Mart’s success is attributed to our unique niche in the market offering current fashion trends at competitive prices paired with customer service and a personal shopping experience. Join the Stein Mart story today!

Responsible for directly supervising all Merchandise Accounts Payable staff in day to day activities, as well as assisting Manager with timely and professional resolution of vendor invoices, payments, and inquiries.

Responsibilities
  • Manage department workload, ensuring that all tasks are completed efficiently and accurately, while ensuring that clerical productivity standards are met.
  • Provide feedback to clerical staff on work performance. Collaborate with staff and Manager on setting department and individual goals. Assist Manager in annual review process. When necessary, deliver performance counseling to staff with guidance from Manager and Human Resources.
  • Assist Manager in the interviewing and selection of new department associates.
  • Coordinate the training of clerical staff to ensure compliance with department procedures, internal control requirements and adequate cross-training.
  • Assist in the documentation and evaluation of current procedures. Make recommendations for process improvements.
  • Complete timely and accurate audit of vendor payments during check run process. Report to management as required.
  • Execute monthly vendor allowances. Approve and maintain documents according to SOX key controls. Communicate related deadlines to Merchandising.
  • Direct staff in matching and resolving vendor invoices timely and accurately. When necessary take direct responsibility for resolution of unusual or difficult matters with assistance from Manager.
  • Monitor invoice match system and work with IT department to resolve system issues. Advise management of potential vendor issues.
  • Demonstrate excellent decision making skills based on thorough analysis of information researched in multiple internal & external systems. Ability to make sound judgments in a changing environment.
  • Model a professional image for AP team. Maintain good working rapport between VS, Accounts Payable, Inventory Control, Merchandising, Supply Chain and other internal partners to ensure efficient completion of assigned tasks and a pleasant working environment.
  • Perform special projects as assigned.
Qualifications
  • Background in accounting/bookkeeping with 3 or more years within accounts payable. A thorough understanding of merchandise expenses is preferred.  
  • Builds strong relationships, has good listening skills, and solicits feedback. 
  • Communicates clearly and concisely verbally and in writing; listens attentively for understanding; creates accurate and punctual reports; shares information and ideas with others; stays open to other viewpoints; manages distractions and interruptions. 
  • Motivates and challenges associates, defines responsibilities and delegates effectively.
  • Experience using an automated invoice matching system. Minimum of 2 years leadership/supervisory experience.
  • 10-key by touch; basic working knowledge of Microsoft Word, Excel, and Outlook.
  • Eexcellent research skills using multiple computerized systems including internet; general understanding of accounting concepts.
  • Experience with JD Edwards financial systems is preferred.
  • Sitting at workstation will constitute up to 75% or more of a work shift. Standing, stooping, bending, and lifting to approximately 30 lbs. as needed. Able to use equipment for 50% or more of a work shift including reading from a computer monitor, operating calculator and typing on a computer keyboard. Maintain a consistently high degree of accuracy on routine tasks with time constraints of the job duties.

 

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