Administrative Secretary (Front Desk Reception)

Mercer University Bonaire, GA 2019-07-11
Department

Dean's Office

Division

School of Medicine

Vacancy Number

20-096

Work Location

Macon, GA

Job Type

Full-time

Job Category

Staff

Hours Per Week

37.5 hours

Responsibilities

This position’s main area of responsibility is to sit at the Mercer University School of Medicine (MUSM) front desk reception area and greet all visitors, guests, and students that come to the School of Medicine in a warm, friendly, and welcoming manner. This position will also be responsible for answering the main phone line into MUSM and taking appropriate messages and/or forwarding calls to the appropriate people. The incumbent will manage the 25Live room reservation software program for the MUSM Macon campus. This position will also be responsible for managing the daily incoming and outgoing mail for all employees in the Dean’s suite and arranging back up coverage, for when he/she goes to lunch. This position will also be responsible for ordering all office supplies for the entire Dean’s administrative suite and managing the supply closet as well as other duties as assigned by the Director of Finance & Operations.

Required Qualifications
A high school diploma or GED and two years of prior administrative support experience are required. Must be proficient in Microsoft Word and Excel. The successful candidate will work to assure effective operation of the Dean's Office personnel and staff. Additionally the successful candidate must possess the ability to work independently; prioritize workload to meet required deadlines; ability to multi-task; ability to monitor ongoing activities in order to anticipate and plan tasks; and excellent interpersonal and communication skills. Candidates must be able to maintain strict confidentiality.
Is a criminal background check needed for this position?

Yes

Pay Rate

Base: $11.29 an hour up to commensurate with experience

Pay Basis

Monthly

FLSA Status

Non-Exempt

Required Documents

Resume, Cover Letter, References

Special Instructions to Applicants

Applicants should be prepared to answer the following questions:

1. Describe specific ways you have used Microsoft Word.

2. Describe specific ways you have used Microsoft Excel.

3. What qualities and/or experiences make you the best candidate for this position?

EEO Statement

AA/EEO/Veteran/Disability

Advertised: 10 Jul 2019 Eastern Daylight Time
Applications close:

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