Secretary to Principal, MacArthur Elementary

Mesa Public School Chandler, AZ 2019-07-11

Secretary to Principal, Elementary School

MacArthur Elementary - 1435 East McLellan Road

Clerical Test Required at Time of Application

Hourly Rate: $14.50

Salary Band/Grade: B22

Term: 10.75 months

FSLA: Non-Exempt

Benefits: Sick leave, holidays, retirement, workers’ comp, life, health, dental and vision insurance


To provide administrative and clerical support to school site administrator and assigned personnel; to communicate information regarding school and/or district functions; and to ensure compliance with financial, legal and administrative requirements of assigned functions.


  • High School education or equivalent required
  • Previous related work experience with public school experience preferred
  • Moderate proficiency in typing, with good accuracy; above average test battery
  • Computer proficiency to include use of basic software applications (Word, Excel, etc)
  • Ability to establish and maintain effective relationships with students, parents, site personnel, district personnel and general public
  • Must enjoy working with students, teachers and parents and have an understanding of pupil problems
  • Ability to evaluate situations and make decisions in absence of site administrator
  • Ability to communicate effectively (verbal and written); maintain confidentiality
  • Ability to organize, prioritize, take initiative, direct own workload and meet deadlines while working with frequent interruptions and minimum supervision
  • Knowledge of school district policies and procedures beneficial

Essential Duties

  • Perform secretarial functions (i.e. typing, filing, recordkeeping, etc) for the purpose of assisting school administrator and assigned personnel
  • Respond to inquiries (students, parents, teachers, district personnel, general public, etc) to communicate procedures, information and/or direction and/or to evaluate situations to take appropriate action according to established guidelines
  • Compile data from a variety of sources (i.e. timesheets, requisitions, student enrollment, student attendance, cash deposits, etc) and prepare reports ensuring accuracy and compliance with financial, legal and/or administrative requirements
  • Compose documents and/or written materials (i.e. correspondence, newsletters, memos, minutes, etc) to communicate and convey information to students, parents, teachers, etc
  • Process and/or prepare documents and materials (i.e. PARFs, travel requests, requisitions, timesheets, transcripts, incoming/outgoing mail, etc) to disseminate information in compliance with district, state and/or federal regulations
  • Schedule and coordinate activities (i.e. appointments, meetings, calendars, etc) for assigned personnel
  • Secure substitute personnel, as needed, to ensure staffing requirements are met for the efficient operation of site activities
  • Establish and maintain accurate site files and records in accordance with district, state and/or federal regulations
  • Maintain and order supplies and materials ensuring availability; monitor budget expenditures in compliance with district, state and/or federal guidelines
  • Regular and on-time attendance required
  • Perform other related duties, as assigned, to ensure the efficient and effective functioning of the work unit

Marginal Duties

  • May direct or guide other personnel assigned to site
  • Assist other personnel as may be required for the purpose of supporting them in the completion of their work activities

Reasoning Ability

  • Understand, remember, and apply verbal and/or written instructions or other information; understand, remember, and communicate routine factual information; understand complex problems and collaborate and explore alternative solutions
  • Organize thoughts and ideas into understandable terminology; organize and prioritize own work schedule and possibly the work schedule of others
  • Read and interpret instructions, understand and follow basic instructions and guidelines; interpret written procedures and complete routine forms and/or conduct routine verbal communication with individuals via telephone or e-mail, speak and write effectively; express or exchange ideas by means of the spoken word, communicate verbally with others accurately and quickly
  • Understand verbal and written instructions; understand simple to complex multiple step instructions; solve practical problems; analyze situations to define issues and draw conclusions
  • Apply common sense in performing job; may make decisions which have moderate impact on immediate work unit


Site Administrator

Clerical Test required for this position - Application is considered incomplete and will not be eligible for consideration if clerical test results are not on file with Human Resources by closing date.

Clerical test administered at:
MPS Human Resources Department
63 East Main Street - 2nd Floor
Mesa, AZ 85201
Testing Hours - 8:00 a.m. - 3:30 p.m. Monday-Friday
No Appointment Necessary
Testing takes approximately 35 minutes. (Data Entry test -10 minutes)

AN EQUAL OPPORTUNITY ORGANIZATION: The district does not discriminate on the basis of race, color, ethnicity, national origin, religion, sex or gender, sexual orientation, disability, age or marital status.

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