Office Manager & Executive Assistant - Construction Industry...

NW Recruiting Partners Airway Heights, WA 2019-07-11

Office Manager & Executive Assistant – Commercial Construction

Spokane, WA

Do you have an administrative background and experience working in the construction industry? Do you enjoy wearing multiple hats in a setting where every day is different? Then read on, this could be the job for you!

A large commercial construction firm has an immediate need for an experienced Office Manager & Executive Assistant in their Spokane office. The firm has a strong reputation in the industry, are known for their commitment to client service, integrity and quality in construction. They are looking for someone who is self-motivated, organized and is a team player.

This is a great opportunity for an administrative guru to support the leadership, but also be the go-to person in the office for all staff. The ideal candidate has at least three years of administrative experience within the construction industry, a collaborative mindset and exceptional communication skills.

Office Manager/Executive Assistant Responsibilities:

  • Answer phones and assist or redirect callers.
  • Greet and assist clients and visitors.
  • Coordinate and setup company events (ex. communications meetings, baseball game, holiday party, happy hours, etc.).
  • Manage and maintain executives' schedules, appointments and travel arrangements.
  • Complete and submit Executive expense reports to Accounting for processing.
  • Work with management to organize, track, and distribute gifts to clients (ex. seasonal tickets, holiday gifts, etc.).
  • Coordinate company training courses; handle logistics for training activities, including venue, equipment, materials for all regions.
  • Conduct follow-up to evaluate and measure the results of training for all regions.
  • Prepare and edit correspondence, communications, presentations and other documents for all regions.
  • Monitor, screen, respond to and distribute incoming communications.
  • Scan contract documents for distribution to accounting and operations.
  • Communicate with subcontractors to ensure compliance in billing documents.
  • Assemble and distribute subcontracts and track through execution.
  • Assemble Operation & Maintenance manuals for distribution to clients.
  • Make estimating calls to assist Project Managers.
  • Opens and distributes mail. Prepares mail and packages for delivery.
  • Orders and maintains office supplies.

Office Manager/Executive Assistant Qualifications & Skills:

  • 3+ years’ previous administrative experience.
  • Construction administration background required.
  • Strong ability to manage and complete projects simultaneously and under deadlines.
  • Professional written and oral communication skills.
  • Strong attention to detail and accuracy.
  • Working knowledge of Microsoft Office Suite (Word, Outlook, Excel, and PowerPoint).
  • Proficient with multi-line phone systems.
  • Prefer some experience/knowledge of accounting.
  • Bachelor’s degree preferred.

Job Type: Full-time

Salary: $50,000.00 to $60,000.00 /year

Work Location:

  • One location
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