Executive Assistant

Advanced Resources LLC Chicago, IL 2017-05-10

Description

Advanced Resources is seeking an experienced Executive Assistant for a growing energy company in downtown Chicago. Qualified applicants will have at least 5 years' experience supporting C Suite Executives. Opportunity for relocation possible.


Qualifications
  • Bachelor's Degree
  • 5-10 years of experience supporting C Suite Executives
  • Advanced skills in Microsoft Outlook, PowerPoint, Excel, and Word
  • Adobe Acrobat Professional¬†
  • Heavy calendar management
  • International and Domestic travel arrangements
  • Ability to adapt to various personality types
  • Must be highly organized and proactive
Responsibilities
  • Directly arrange travel with commercial and private carriers, compile itineraries and tracking sheets, and managed cancelled flight credits.
  • Prepare expense reports and perform expense tracking via Excel
  • Pre-plan calendar events with multiple executives and board members
  • Manage board meetings including setting timelines for presentations, formatting and consolidating presentations, printing and distribution of board materials, coordinating meeting space, catering, and organizing meeting follow-ups.