Financial Services Executive Assistant
Advanced Resources LLC Chicago, IL 2017-07-19Description
Advanced Resources and a stable, yet growing, financial services organization located in the Loop in downtown Chicago are seeking a C-level Executive Assistant for a direct hire opportunity. In this role you will manage a complicated, ever-changing schedule, coordinate travel and all necessary accommodations, manage incoming calls, emails, and guests, as well as manage files and documents. You are the ideal candidate for the C-level Executive Assistant if you have a Bachelor's degree from a well-respected university, at least 10 years' experience as a TRUE Executive Assistant, at least three years' experience supporting one or more C-level Executives, and are polished in presentation and appearance.
Responsibilities
- Prioritize and coordinate a busy schedule with many changes in the moment
- Greet guests and direct them to the appropriate party
- Make all necessary arrangements for onsite and offsite conferences and luncheons, small and large (venue, menu, A/V, office supplies, etc.)
- Coordinator travel, rental car, hotel reservations, restaurant/entertainment reservations, etc.
- Management of all internal documents and files with discretion
- Correspond on behalf of Executives
- Manage reports via internal system and Excel
- Assist in taking meeting notes, minutes, and follow-up items
Qualifications
- Bachelor's Degree from a well-respected university
- At least 10 years' experience as a True Executive Assistant
- At least three years' experience supporting one or more C-level Executives
- MS Office proficiency; Salesforce experience highly preferred
- Financial Services industry experience highly preferred
- Superior communication skills - verbal and written
- Ability to handle sensitive information with extreme discretion
- Ability to manage complicated logistics coordination
- Strong ability to function at a high level in a fast-paced environment
- High emotional intelligence, sound judgement, and detail-oriented
