Financial Services Executive Assistant

Advanced Resources LLC Chicago, IL 2017-07-19


Advanced Resources and a stable, yet growing, financial services organization located in the Loop in downtown Chicago are seeking a C-level Executive Assistant for a direct hire opportunity. In this role you will manage a complicated, ever-changing schedule, coordinate travel and all necessary accommodations, manage incoming calls, emails, and guests, as well as manage files and documents. You are the ideal candidate for the C-level Executive Assistant if you have a Bachelor's degree from a well-respected university, at least 10 years' experience as a TRUE Executive Assistant, at least three years' experience supporting one or more C-level Executives, and are polished in presentation and appearance. 

  • Prioritize and coordinate a busy schedule with many changes in the moment
  • Greet guests and direct them to the appropriate party
  • Make all necessary arrangements for onsite and offsite conferences and luncheons, small and large (venue, menu, A/V, office supplies, etc.)
  • Coordinator travel, rental car, hotel reservations, restaurant/entertainment reservations, etc.
  • Management of all internal documents and files with discretion
  • Correspond on behalf of Executives
  • Manage reports via internal system and Excel
  • Assist in taking meeting notes, minutes, and follow-up items
  • Bachelor's Degree from a well-respected university
  • At least 10 years' experience as a True Executive Assistant
  • At least three years' experience supporting one or more C-level Executives
  • MS Office proficiency; Salesforce experience highly preferred
  • Financial Services industry experience highly preferred
  • Superior communication skills - verbal and written
  • Ability to handle sensitive information with extreme discretion
  • Ability to manage complicated logistics coordination
  • Strong ability to function at a high level in a fast-paced environment
  • High emotional intelligence, sound judgement, and detail-oriented