Executive Assistant

KNF Neuberger Inc Cambridge, MA 2019-04-19

A leading healthcare organization in Cambridge, MA is seeking an Executive Assistant to join their team. In this contract-to-hire role, you will manage the daily activities and complex calendar of the Chief Innovation Officer and President. You will work to ensure efficient and effective day-to-day functioning of the fast paced and dynamic office with the Director of Administration. Apply today!

Responsibilities for the Executive Assistant:
  • Manage the daily activities and complex calendar of the Chief Innovation Officer and President
  • Coordinate and book travel arrangements (both domestic and international) including hotels, air, and any other arrangements.
  • Process expense reimbursements, from submission through payment, for the Chief Innovation Officer
  • Prepare meeting materials including but not limited to: agendas, bios, and PPT slides
  • Maintain files and systems to ensure easy retrieval of documents and correspondence
  • Perform administrative duties: reception per lunch rotation, arranging couriers, copying, scanning, filing and ordering supplies
  • Manage communications, scheduling and logistics related to boards and councils chaired by the Chief Innovation Officer
  • Manage events and activities hosted by the Chief Innovation Officer
Requirements for the Executive Assistant:
  • Bachelor’ s degree
  • 4 years’ experience involving complex calendar management in Microsoft Outlook for a senior level executive
  • Excellent interpersonal, communication, and organizational skills with exceptional attention to detail and follow-through
  • Proficient with Microsoft Office Suite
  • Proven ability to function effectively in a fast-paced environment, organize and prioritize work, and meet tight deadlines
  • Must be eligible to work in the U.S. without sponsorship                     

Contract Employee Benefits:
  • Health and Dental
    • Contract employees are eligible for subsidized health and dental insurance coverage upon completion of 120 hours on assignment within four (4) consecutive weeks working a minimum of thirty (30) hours per week.
  • Paid Sick Leave
    • Contract employees who are employed to work in the Commonwealth of MA may accrue and use up to forty (40) hours of paid sick leave per calendar year in increments of no less than one (1) hour.
  • 401(k) Plan
    • Regularly recruited contract employees, who are U.S. citizens aged twenty-one (21) or older, are eligible to contribute to KNF&T’ s retirement savings plan with Fidelity Investments.
  • Short Term Disability
    • Contract employees are eligible for subsidized short term disability, covering up to 12 weeks of a disability including maternity leave.
  • Free Training
    • KNF&T uses a state of the art e-Learning software training system. We encourage all our contractors to take advantage of this training, which is available 24 hours a day, 7 days a week.