Project Coordinator

MICS Recruiting Blacksburg, VA 2019-04-18

Position Information

Position Information

Working Title: Project Coordinator
Role Title: General Administration Supervisor I/Coordinator I
Posting Number: SW0190305
About Virginia Tech:

Virginia Tech is a public land-grant university, committed to teaching and learning, research, and outreach to the Commonwealth of Virginia, the nation, and the world. Building on its motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to InclusiveVT—serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice the Principles of Community, which are fundamental to our on-going efforts to increase access and inclusion, and to create a community that nurtures learning and growth for all of its members. Virginia Tech actively seeks a broad spectrum of candidates to join our community in preparing leaders for the world.

Position Summary:

The Project Coordinator for the Office of the President performs a wide variety of activities required to provide exceptional assistance to the Executive Director of the Office of the President and the Office of the President. Primary responsibilities include coordinating projects, meetings, agendas, materials, preparations, and meeting space/facility usage. Ensures that the Office of the President operates in an informed and effective manner. Drafts documentation, correspondence, and presentations. The coordinator routes calls and correspondence to the appropriate leadership office. Responds to inquiries based on broad knowledge of the university. Anticipates leadership needs and proactively solves problems and/or independently handles issues as necessary. Manages projects independently, including conducting research and analyzing findings. The Coordinator serves as an effective liaison with on and off campus contacts and conducts the activities of the office in a professional, organized, and efficient manner, handling confidential and sensitive matters with utmost discretion. This individual uses excellent judgement and decision-making to ensure the integrity and professionalism of the Office of the President. The Project Coordinator will report to the Executive Director of the Office of the President and will collaborate and partner with other team members to complete project objectives.

Required Qualifications:

-Successful candidate must be a highly organized individual with significant experience in providing executive level management administrative support in the public or private sector
-Experience in supporting projects with multiple priorities, deadlines, and constituents
-Demonstrate discretion in working with confidential information and use sound judgement in decision making
-Proficient with electronic filing systems and backup
-Experience drafting and editing correspondence, reports, and other documents in a professional and efficient manner, including strong proofreading skills
-Demonstrated and proficient use of Microsoft Outlook to manage email and calendars
-Proficient with current office software such as Microsoft Word, Excel, and PowerPoint
-Ability to take initiate in fulfilling responsibilities and anticipating needs of supervisor
-Exceptional interpersonal and communication skills with the ability to interact effectively with a variety of stakeholders
-Demonstrated ability to work collaboratively
-Commitment to the Virginia Tech Principles of Community

Preferred Qualifications:

-Experience working in higher education providing administrative support for an executive or senior management level
-Significant knowledge of university organizational structure, policies and procedures
-Experience with travel arrangement and reimbursement
-Knowledge of SharePoint software
-Experience in monitoring, maintaining, and updating an organizational website
-Experience managing multiple projects simultaneously in a fast-paced environment

Employment Conditions: Must have an acceptable and safe driving record, Must have a driver's license check
Must have a conviction check: Yes
Describe Other:
Employment Comments:
How to Apply for this Job:

For a complete listing of position qualifications, and to apply, please visit, and search for posting #SW0190305. Review of applications will begin on 5/2/2019.

Employee Category: Staff (Salary)
Appointment Type: Regular
If restricted or temporary, enter end date:
FLSA Status: Non-exempt: Eligible for overtime
Academic Year or Calendar Year: Calendar Year
Percent Employment: Full-time
If part time, enter Percent Time:
Pay Band: 4
Pay Range: Commensurate with Experience
Department: President - Admin.
Work Location: Blacksburg
Location, if not Blacksburg:
Location Zip Code: 24061
Work Schedule: M-F, 8-5
Posting Date: 04/18/2019
Review Begin Date: 05/02/2019
Job Close Date:
Restricted to university employees only? No
Equal Opportunity/Affirmative Action Statement:

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or veteran status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

Reasonable Accommodation Statement:

If you are an individual with a disability and desire accommodation please contact the hiring department.

Quick Link:

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you first learn about this job opening?
    • Chronicle of Higher Education - online
    • Chronicle of Higher Education - print
    • Higher Ed Jobs (
    • Higher Education Recruitment Consortium - HERC (
    • Diverse Jobs (
    • Insight Into Diversity (
    • Indeed (
    • Roanoke Times Online (
    • Commonwealth of Virginia Jobs (
    • Virginia Tech job site (
    • Facebook
    • LinkedIn
    • Twitter
    • Job Fair (please describe below)
    • Journal (please describe below)
    • Listserv (please describe below)
    • Newspaper - print (please describe below)
    • Professional Conference (please describe below)
    • From a friend/acquaintance not associated with Virginia Tech (please name below)
    • From a Virginia Tech employee/representative/recruiter (please name below)
    • Veteran related event/site (please describe below)
    • Virginia Employment Commission - VEC
    • Other Virginia Tech affiliated website (please describe below)
    • Other job board such as Simply Hired, Career Builder, etc. (please describe below)
    • Other - Not listed (please describe below)
  2. * Please describe recruiting source identified in previous question (if applicable):

    (Open Ended Question)

  3. * Do you have a Preferential Hiring Form (Blue Form) as issued under Policy 1.30 Layoff? (Commonwealth of Virginia Employees Only).
    • Yes
    • No
  4. * Do you have an Interagency Placement Screening Form (Yellow Form) as issued under Policy 1.30 Layoff? (Commonwealth of Virginia Employees Only)
    • Yes
    • No

Required Documents

Required Documents
  1. Resume/Curriculum Vita
  2. Cover Letter
  3. List of References
Optional Documents