Accounts Payable Coordinator

Vistaprint Waltham, MA 2018-11-16
Desired: ExcelTime ManagementSAPSOXAccounts Payable

A member within the Vistaprint Waltham Accounts Payable team, the Accounts Payable Coordinator supports a variety of activities including invoice entry, payment run processing, audits, credit card management, and special projects as required. They will play a role in the continuous improvement initiatives and best practice development within accounts payable.


ESSENTIAL FUNCTIONS:

  • Process invoices, securing approvals as prescribed by the DOA. Filing of all AP invoices
  • Process and approve expense reports
  • Prepare weekly payment runs for Vistaprint locations in Waltham, Silver Spring, Detroit, and Reno
  • Reconcile monthly credit card statements as required
  • Monitor and maintain purchase approving software

  • Assist accounting with monthly accounts payable accruals
  • Assist with the annual statutory audit, external audits, operational audits, and SOX audits for all locations
  • Managing of the AP email account, following up with vendors and business owners on a daily basis
  • Effectively and continuously meet all deadlines with quality work
  • Ad hoc projects as required

KNOWLEDGE, SKILLS AND ABILITIES:

EDUCATION:

  • 2 – 4 years of accounts payable processing experience

EXPERIENCE & TRAINING:

  • Experience with SAP and the accounts payable functions an asset
  • Experience with Excel and competency using basic functions

ADDITIONAL REQUIREMENTS:

  • Excellent interpersonal skills
  • Excellent written and verbal communication skills
  • Strong attention to detail and ability to maintain a high level of accuracy
  • Strong time management and organizational skills
  • Ability to independently multi-task in a fast-paced environment
  • Strong organizational and formatting skills
  • Desire to be a strong team player
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