Under the supervision of a department director or a group of managers, performs diversified and confidential secretarial duties. Requires an intermediate degree of technical and communications/interpersonal skills, knowledge and ability. May administer/coordinate programs, projects, and/or processes as assigned.
Duties and Responsibilities:
1 Types memorandums, policies, committee minutes, manuals, letters, forms, procedures, and other general typing as directed, initiating other documents and correspondence as appropriate.
2 Answers telephones, routes callers, takes messages and provides routine information to callers.
3 Schedules supervisor's appointments; maintains and updates supervisor's daily calendar.
4 Schedules, coordinates and/or arranges meetings, appointments and/or facilities. Attends meetings and records minutes, as required.
5 Collects information needed by supervisor for conferences and reports.
6 Composes letters and memoranda from dictation, verbal direction or from knowledge of appropriate policy or procedures.
7 Sets up and maintains files and records which may contain confidential information.
8 Takes and transcribes dictation of a highly confidential nature.
9 Compiles data for and prepares regularly scheduled or special reports, analyses and statements.
10 Enters and/or retrieves data from established computer files using knowledge of various computer software applications.
11 Opens and routes incoming mail; distributes correspondence and other material to staff.
12 Administers/coordinates programs, projects, and/or processes as assigned.
2 - 3 years
Minimum Field Of Expertise: