Assistant Facilities Manager

Workplace Alaska Hope, AK 2019-01-10
$6,303 a month
Part-time
The Facilities Department of the Alaska Court System (ACS) invites applications for the position of Assistant Facilities Manager. This position will be responsible for assisting the Facilities Manager to develop, coordinate, and expedite the programming, design, construction, and maintenance activities for all state court facilities.

NOTE: The minimum starting salary for this position is $6,303.00 per month. The actual starting salary will be dependent upon the education, certification, and experience of the finalist.

Key responsibilities of this position include the following:
  • Travel as needed to project sites throughout Alaska for on-site inspections, assessments, research, as-built review, and coordination of meetings with designers, contractors, local court staff, and maintenance providers;
  • Serve as project manager for the planning, design, and construction of large contracts;
  • Analyze and develop facility requirements for new construction, renovation, or maintenance projects; determine project feasibility and scope, prepare cost estimates, and recommend alternatives and priorities;
  • Assist in development, prioritization, presentation, and financial management of the capital budget as it pertains to facilities;
  • Solicit, negotiate, and oversee RFPs and ITBs on various small projects, remodels, leaseholds and various related procurements;
  • Coordinate with staff, contractors, consultants, and regulatory agencies for timely review and approval of project manuals and drawings, and for compliance review with building codes, local, state and federal laws and regulations, policies, and procedures;
  • Inspect buildings for compliance with contract documents and applicable building costs; coordinate abatement contracts to minimize impact of hazardous substances at court facilities;
  • Develop project budget, manage reimbursable services agreements (RSAs) with other State agencies for reoccurring maintenance and construction contracts; maintain financial controls, project accountability, and status.

An ideal candidate will possess some or all of the following knowledge, skills, and abilities. Please address these in the required cover letter:
  • Working knowledge of commercial facilities maintenance and operations including electrical, mechanical, architectural, HVAC, and Direct Digital Controls.
  • Knowledge of the principles and techniques of contract administration, including organization, planning, budgeting, and reporting.
  • Knowledge of the tools of project management such as methods development, project scheduling and cost analysis.
  • Proficient in the use of MS Office software, Adobe Acrobat; general knowledge of drafting software such as AutoCAD or REVIT and of project scheduling software such as Timberline, Primavera or MS Project.
  • Ability to establish and maintain cooperative and effective relationships with a wide variety of government officials, contracting agencies, consultants, contractors, architects, engineers, court staff, and court users.
  • Ability to set goals, monitor progress, and adjust resources to accomplish objectives.
  • Experience analyzing bids and proposals for specific criteria, cost efficiency, quality, economy, and other related aspects.
  • Recognize hazardous conditions and take appropriate steps.
  • Ability and willingness to be on call as needed and travel to remote locations with limited services in small aircraft.

Full-time court employees are currently scheduled to work 36 hours per week. The regular work schedule for this position is Monday - Thursday, 8:00 a.m. to 5:00 p.m. and Friday, 8:00 a.m. to noon.

This position is in the partially exempt service. The incumbent serves "at-will" to the appointing authority.

MINIMUM QUALIFICATIONS:

A bachelor's degree from an accredited college with a major in engineering, architecture, project management, construction management, facilities management, or a related field;
AND
Two years of professional experience in design and construction project management.

Substitution:
Ten years of professional experience in design, facility, and construction project management.

Preferred:
On-site construction experience in the trades, quality control, design construction administration, or project management.
Experience with facility management systems.
Experience with government procurement and contracting.
AIA certification.
PMI certification.
Quality control certification such as that issued by the Corps of Engineers.
CSI certification.


ADDITIONAL REQUIRED INFORMATION:

This applies to your application submission.
Documents to be Attached to the Application (REQUIRED):
  • A professional cover letter, completed per the instructions below. Your cover letter will be used as a writing sample.
  • Post-secondary transcripts.

Documents to be Submitted at the Time of Interview (REQUIRED):
If you are selected to advance to the interview phase of the recruitment process, you must provide the following at the time of the interview (if not already attached to your application):
  • List of at least three (3) professional references, with current contact information.

COVER LETTER
Please attach a professional cover letter to your application before submitting it online or, if unable to attach to your application email it to recruitment@akcourts.us.

Your cover letter should:
1) Be professionally written and include proper format, grammar, spelling and punctuation.
2) Explain how you meet the minimum qualifications of the position.
3) Explain why you are the best candidate for the position.
4) Highlight your experience in relation to the knowledge, skills, and abilities listed under the "Job Description" section of this recruitment; and include specific examples to demonstrate your experience.

Your cover letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process. If you do not attach a separate, professional cover letter, you may not move on to the interview phase.

WORK HISTORY
If using work experience not already documented in your application, provide the employer name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.

EDUCATION
If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required at time of interview.

SELECTION PROCEDURE
Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.

NEPOTISM REVIEW
To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.

BACKGROUND CHECK
A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.

CONTACT INFORMATION:

Applications will be accepted via Workplace Alaska OR a cover letter, resume, and a list of three professional references may be emailed directly to the Human Resources Department at the email address below.

For more information on the Alaska Court System, please visit:

http://www.courts.alaska.gov


Contact Title: Recruitment
E-Mail: recruitment@akcourts.us
Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501
Fax Number: (907) 264-8262
Phone Number: (907) 264-8242

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